The City of Burlington is committed to fair and transparent procurement practices to get the best value for our taxpayers.
Effective June 11, 2022, the City has paused vaccination, testing and active screening requirements for Contractors under the COVID-19 Contractor Vaccination Policy.
We use bids&tenders for digital procurement management and all construction-related bidding. This tool allows bidders to receive notice of bid opportunities and to submit bids and proposals to the City electronically.
The bids&tenders platform uses real-time technology to update information on bid opportunities. It offers many helpful features, including:
You can create an account for either an unlimited annual subscription or a one-time bid opportunity. The unlimited subscription has an annual fee and includes access to all agencies using the program across Canada. For those who choose not to subscribe, there is a one-time fee per bid opportunity.
How to create a vendor account on bids and tenders |
If you are a vendor wanting to register for an unlimited annual subscription, follow these steps. |
Create account |
Start by going to City of Burlington's bids&tenders and click “Create Account” at the top right of the page. |
Fill out the Organization Details Form |
Fill out the form with your business's information, including full legal name, address and website. |
Select your notification categories |
Under “Categories”, check off which categories you'd like to receive notifications from. |
Select your agency notifications |
Under “Agency Notifications”, all agencies will be selected by default. You can remove this by clicking on “All”. Select any organization you'd like to receive bid notifications from. |
Enter your contact information |
Under “Contact”, fill in your personal contact information and create your account password. You can click on “invite another contact” to add other users to the account. |
Subscribe and Register |
If you want to register for the annual subscription, check off the “Annual Subscription” box and then click “Register” to submit your payment information. If you do not wish to subscribe, simply click “Register”. |
You can also view a video tutorial on how to create a bids&tenders account.
After creating a vendor account, you can select commodity codes for goods and services that you supply. The bidding system will notify you of the bid opportunities matching these commodity code selections by email.
Use of bids&tenders requires an annual subscription fee or bidders may pay a one-time fee per bid opportunity. City of Burlington document fees a also apply.
For questions about your account, visit the bids&tenders Vendor Support Portal.
For technical support, please email support@bidsandtenders.ca or call 1-800-594-4798.
If you have questions about a specific bid opportunity, please direct your inquiry to the contact listed in the bid document. You can also contact Procurement Services at procurement@burlington.ca or 905-335-7777, ext. 7710.
The role of Procurement Services is to provide a centralized, corporate-wide procurement strategy. This includes making best value decisions and minimizing risk related to:
Procurement Services staff is responsible for:
If you have any questions about our procurement policies or a specific bid solicitation, please contact one of our procurement team members:
All City departments have delegated authority to administer their own procurement of goods and services under $50,000. The engineering department has delegated authority to administer quotes and tenders for construction projects over $50,000.
The City also has a Green Procurement Policy and has incorporated green procurement principles into its procurement practices, including:
We have also developed a Green Procurement Checklist and Green Procurement Guidelines to help City staff align with our green principles.
Green Procurement Checklist |
Project Description
This checklist is meant to be a quick reference to assist staff when proceeding with a purchase of a good or service (including payment cards, invoices, etc.) on behalf of the City of Burlington. For additional information on how to implement the Green Procurement Policy, staff should refer to the Green Procurement Guideline. The guideline provides more detailed information on green procurement terms, environmental certification programs, department roles and responsibilities, and tips to avoid greenwashing.
General Life Cycle Considerations When Purchasing Goods Or ServicesConfirm the Need to BuyIn order to confirm the need to buy, ensure that:
Environmental AttributesEnsure that wherever possible, goods procured by the City of Burlington have as many as possible of the following environmental attributes: The good has a recognized environmentally related certification or label from an independent third party organization (e.g. ENERGY STAR®, Green SealTM, EcoLogoTM)
PackagingConsider the good’s packaging as part of the purchasing process to comply with the City of Burlington’s waste reduction objectives:
Good DisposalConsider the end of the good’s life cycle at the time of purchase:
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The City may participate in co-operative procurements with various buying groups. These include, but are not limited to:
Procurement Services is guided by the following codes of ethics:
Supply Chain Management Association (SCMA) Professional Code of Ethics |
Members in the Supply Chain Management Association (SCMA) and its affiliated Institutes and Corporation shall abide by the Constitution and the Rules and By-Laws of the Institute or Corporation as outlined in the SCMA Code of Ethics. |
National Institute of Governmental Purchasing (NIGP) Code of Ethics |
The National Institute of Governmental Purchasing (NIGP) Code of Ethics governs the conduct of every person employed by a public sector procurement or materials management organization. |
Ontario Public Buyers Association (OPBA) Code of Ethics |
Staff associated with the city's purchasing process subscribe to and practice their professions according to the five tenets outlined in the Ontario Public Buyers Association (OPBA) Code of Ethics. |