Bid Opportunities

The City of Burlington is committed to fair and transparent procurement practices to get the best value for our taxpayers.

COVID-19 Vaccine Policy for Contractors

To support the health and safety of our community and staff, the City of Burlington has approved a COVID-19 Contractor Vaccination Policy. The policy requires Contractor(s) to be vaccinated or have a negative COVID-19 test within 72 hours prior to entering any City facility. The policy applies to all Contractors who perform work for the City of Burlington indoors, for a period of longer than 15 minutes.

bids and tenders

We use bids&tenders™ for digital procurement management and all construction-related bidding. This tool allows bidders to receive notice of bid opportunities and to submit bids and proposals to the City electronically.

The bids&tenders platform uses real-time technology to update information on bid opportunities. It offers many helpful features, including:

Vendor dashboard to track and manage bids
Automated email notifications of bid opportunities
Ability to withdraw, edit changes and resubmit
Built-in calculator to avoid mathematical errors
Compliance checker
Reminder notification if a bid has been started but not submitted

Create a vendor account

You can create an account for either an unlimited annual subscription or a one-time bid opportunity. The unlimited subscription has an annual fee and includes access to all agencies using the program across Canada. For those who choose not to subscribe, there is a one-time fee per bid opportunity.

How to create a vendor account on bids&tenders
If you are a vendor wanting to register for an unlimited annual subscription, follow these steps.
1. Create account
Start by going to City of Burlington’s bids&tenders™ and click “Create Account” at the top right of the page.
2. Fill out the Organization Details Form
Fill out the form with your business’s information, including full legal name, address and website.
3. Select your notification categories
Under “Categories”, check off which categories you’d like to receive notifications from.
4. Select your agency notifications
Under “Agency Notifications”, all agencies will be selected by default. You can remove this by clicking on “All”. Select any organization you’d like to receive bid notifications from.
5. Enter your contact information
Under “Contact”, fill in your personal contact information and create your account password. You can click on “invite another contact” to add other users to the account.
6. Subscribe and Register
If you want to register for the annual subscription, check off the “Annual Subscription” box and then click “Register” to submit your payment information. If you do not wish to subscribe, simply click “Register”.

How to create a vendor account on bids&tenders

If you are a vendor wanting to register for an unlimited annual subscription, follow these steps.

1. Create account

Start by going to City of Burlington’s bids&tenders™ and click “Create Account” at the top right of the page.

2. Fill out the Organization Details Form

Fill out the form with your business’s information, including full legal name, address and website.

3. Select your notification categories

Under “Categories”, check off which categories you’d like to receive notifications from.

4. Select your agency notifications

Under “Agency Notifications”, all agencies will be selected by default. You can remove this by clicking on “All”. Select any organization you’d like to receive bid notifications from.

5. Enter your contact information

Under “Contact”, fill in your personal contact information and create your account password. You can click on “invite another contact” to add other users to the account.

6. Subscribe and Register

If you want to register for the annual subscription, check off the “Annual Subscription” box and then click “Register” to submit your payment information. If you do not wish to subscribe, simply click “Register”.

You can also view a video tutorial on how to create a bids&tenders account.

After creating a vendor account, you can select commodity codes for goods and services that you supply. The bidding system will notify you of the bid opportunities matching these commodity code selections by email.

Fees

Use of bids&tenders requires an annual subscription fee or bidders may pay a one-time fee per bid opportunity. City of Burlington document fees also apply.

Purchasing and technical support

For questions about your account, visit the bids&tenders Vendor Support Portal.

For technical support, please email support@bidsandtenders.ca or call 1-800-594-4798.

If you have questions about a specific bid opportunity, please direct your inquiry to the contact listed in the bid document. You can also contact Procurement Services at procurement@burlington.ca or 905-335-7600, ext. 7710.

Procurement team contacts

If you have any questions about our procurement policies or a specific bid solicitation, please contact one of our procurement team members:

Melissa Mordue, CPPB
Manager of Procurement Services
905-335-7600, ext. 7658

Colleen Selkirk, CPPO, CPPB
Senior Buyer
905-335-7600, ext. 7661

Rahul Kulkarni, MBA, CSCMP, CPPB
Senior Buyer
905-335-7600, ext. 7660

Derek White, CSCMP, CPPB, NIGP-CPP
Senior Buyer
905-335-7600, ext. 7387

Sylvia Gerono
Administrative Assistant, Procurement and Financial Services
905-335-7600, ext. 7710

Procurement services

The role of Procurement Services is to provide a centralized, corporate-wide procurement strategy. This includes making best value decisions and minimizing risk related to:

Procuring goods and services
The sale of revenue generating rights
Forming and managing contracts between the city and its commercial partners

Procurement Services staff is responsible for:

The Procurement Bylaw
Setting procurement policies, guidelines and procurement procedures
Administering all Requests for Proposal (RFPs) and quotes and tenders over $25,000 for all City departments

Departmental authority

All City departments have delegated authority to administer their own procurement of goods and services under $25,000. The engineering department has delegated authority to administer quotes and tenders for construction projects over $25,000.

Green procurement

The City also has a green procurement policy and has incorporated green procurement principles into its procurement practices, including:

Making bulk purchases where possible to reduce packaging.
Installing lighting retrofits at City facilities to improve energy efficiency
Reusing concrete and asphalt for road work.
Using recycled oil in vehicles.
Upgrading the former print shop to the Digital Copy Centre which minimizes the use of chemicals
Using environmentally-friendly cleaning products in City facilities

We also developed a Green Procurement Checklist and Green Procurement Guidelines to help City staff align with our green principles.