An approved event contract is needed to host a festival or event on City property in the City of Burlington. Learn how to submit an event application, gather application requirements and find planning resources.
Before submitting your event application, we recommend you contact us for our Event Planning Resource Guide. Be sure to read it over to become familiar with the guidelines required for successful event hosting.
We will review your application and contact you with the requirements related to your event, which could include:
Once we receive all the event requirements, we will confirm your event approval and issue you an event contract.
The application deadline for all 2023 events requesting use of a city facility, park or road is Friday, Sept. 30, 2022. Staff will process and allocate these event requests and provide updates in the fall.
An application deposit will be required once your event is conditionally approved. There is a $140 deposit for commercial events and a $100 deposit for non-profit or charity events, plus HST. We will deduct the deposit amount from your event cost if you event proceeds. We will refund your deposit if we don't approve your event application. Deposits are non-refundable if you cancel your event application.
If you need to cancel your event, please contact us at least 30 days in advance if possible so we can free up the time-slot for something else.
We may not be able to accommodate event date changes once we have conditionally approved your event. If you want to add, change or cancel specific parts of your event, you must do so in writing to your Staff Liaison at least 60 days before your event. This gives us enough time to process any additional approvals.